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If we were up for an Oscar, it would be for Best Supporting Actor. Why? Because our agency exists to make YOU and your events look good.
• Listen first, recommend second
• Stay platform agnostic and recommend what's truly best for the client
• Assemble a team of deeply technical event experts who truly understand the world of events
• Be the partner event professionals can count on year over year
BW Events Tech is an award-winning event agency supporting 500+ events annually for some of the world's leading brands. Our team spans 12+ time zones, bringing global expertise with a personal touch.
We've grown from a small startup to an industry leader, but our core philosophy remains unchanged: we listen, we care, and we deliver.
01
Our clients come to us from all spots in their journey. Some are choosing their first event platform. Others are switching from a system that's no longer working. Many have a platform but need help maximizing it.
02
Once we understand your needs, our Technical Project Managers and Architects take over to ensure everything stays organized, on-schedule, and focused.
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Every event is unique. While many needs can be met with smart platform configuration, sometimes you need something more. Our architects and developers work together to deliver what your event needs.
04
When it's time for event day, you won't be alone. And after your event wraps, we know that the best event teams are always improving. Our post-event analysis helps you understand what worked, what didn't, and how to make your next event even better.
Results That Matter
Did you know the BW team supports in-person events, as well as digital? See our gallery for some of our favorite experiences working alongside our clients at events around the world.
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HOW TO GET STARTED
General
Can I create different digital badge access levels for VIPs, speakers, and general attendees?
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Yes. ShowUp™ Digital Badge supports multiple access tiers, so you can create distinct pass types for VIPs, speakers, staff, general attendees, and more! Each tier can have its own design, label, and access permissions. Your event staff will see the tier clearly when scanning.
Can I customize ShowUp™ Digital Badges with my company or event branding?
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Yes. Each ShowUp™ Digital Badge is a wallet pass can be fully branded with your logo, event name, colors, and any relevant details. Passes look polished and professional straight out of the box — no design experience required. If you're running events for multiple clients or brands, you can create separate branded templates for each.
Do attendees need to download an app for the ShowUp™ Digital Badge to work?
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No. Attendees receive a link via email or SMS and tap once to save their pass to Apple Wallet or Google Wallet — both of which come pre-installed on iPhones and most Android devices. There's nothing extra to download.
Does the ShowUp™ Digital Badge work without Wi-Fi or mobile data?
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Yes. Once downloaded, the digital asses live on the attendee's phone and work completely offline, so there are no issues if the venue has poor connectivity.
How do I revoke or update a digital badge after it's been sent?
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Security is a key feature of ShowUp™. From your dashboard you can revoke, update, or reassign any individual pass at any time. If a pass is revoked, it becomes invalid immediately — it will no longer scan successfully at the door even if the attendee still has it on their phone.
How do I see real-time event check-in numbers?
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Your ShowUp™ dashboard shows a live view of arrivals, including total headcount, per-session attendance, and a breakdown by access tier. You can access this from any device during the event, so you always know exactly who's in the room and who has downloaded the digital badge.
How long does it take to set up ShowUp™ digital badge passes for an event?
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Setting up your ShowUp™ Digital Badges is very straightforward, and in most cases is even easier than designing physical badges. You add your event details, upload your branding, configure your access tiers, and make sure your attendees are in ShowUp. From there, passes can be sent to your entire guest list in bulk with a single action.
How much notice do attendees get when a ShowUp™ Digital Badge is updated?
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If you have push notifications enabled, attendees will receive a lock-screen notification as soon as a pass is updated. This makes it easy to alert people to last-minute changes like room switches or time adjustments without having to send a separate email.
What happens to an existing digital pass if I change the event date or venue?
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Passes update automatically. When you change event details in your dashboard, the update is pushed directly to every attendee's pass on their phone — no resending required, and no action needed from attendees. They'll see the updated details next time they open their wallet.
What is ShowUp™ Digital Badge and how does it work?
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ShowUp™ Digital Badge is a digital wallet pass feature built into the ShowUp platform. It lets event organizers create branded mobile passes, distribute them to attendees via email or SMS, and manage check-in on the day — all from one dashboard. Attendees save their pass to Apple Wallet or Google Wallet with one tap, and your team scans it at the door using any smartphone.
Support
Others
What kind of experience does your team have?
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Our team members bring anywhere from 2 to 20+ years of experience in event technology. Many have worked with major enterprise clients like Cisco, Oracle, Salesforce, and other Fortune 500 companies. We've handled everything from intimate executive sessions to massive conferences with thousands of attendees across multiple continents.
Where is your team located?
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We're truly a global team! Our leadership and team members are based across North America, Europe, Australia, and beyond—from sunny Phoenix to Glasgow, Scotland, and from São Paulo to San Francisco. This global presence means we can provide support across time zones and bring diverse perspectives to every project.
Can I work with the same team members throughout my project?
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Absolutely! We believe in building long-term relationships. Many of our clients work with dedicated account managers and consistent project teams who get to know your organization, processes, and goals. For larger engagements, we also offer embedded services where team members become an extension of your internal team.
What makes the BW team different from other event tech providers?
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It's our people. We're not just technically proficient — we're passionate about events and building genuine relationships with our clients. Our team brings both deep technical expertise and creative problem-solving to every challenge. Plus, we genuinely love what we do, which shows in the quality of our work and the partnerships we build.
Does your team travel for on-site support?
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Yes! Our team regularly travels globally to provide on-site support at events. From New York to Sydney, Dubai to Barcelona, we've been there. Our on-site specialists are experienced professionals who handle everything from registration desk support to real-time troubleshooting, ensuring your event runs smoothly.
How do I get started working with your team?
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Simply contact us and let us know what you're looking to accomplish. We'll connect you with the right team members who can understand your needs and help design the perfect solution for your event.
Whether you're planning your first virtual event or managing a global event series, we're here to help.
Let's chat about your event
