Event agency services
Sometimes there is no out-of-the-box solution. Our in-house development team is there to fill in the gaps.
Sometimes there is no out-of-the-box solution. Our in-house development team is there to fill in the gaps.
BW has expanded our delivery team to support our clients in all areas of event management on a global level.
Great events don't just happen—they're built with intention and a little creative magic. We bring your vision to life from concept to curtain call, handling every detail so you get a flawless experience that wows your audience and delivers real results.
Juggling speakers, sessions, and exhibitor needs across a complex event is no small feat. We manage everything from speaker submissions and scheduling to exhibitor logistics and content delivery so your team can stay focused on the big picture.
Travel and room assignments can turn chaotic fast. The BW team takes full control—from booking blocks to assigning rooms and tracking availability—so your attendees show up, check in, and never think twice about it.
Looking for seasoned event professionals to keep things moving and to stay on top of the details? Look no further.
We find the right vendors and keep them accountable.
We treat your budget like our own.
We proactively build contingency plans and keep your event safe.
Transportation, F&B, run-of-show- we make sure everything works.
HOW TO GET STARTED
General
Support
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Will you travel internationally for events?
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Yes! Our team is available for international events. We'll work with you to coordinate travel logistics, manage time zone considerations, and ensure we arrive with adequate time for setup and pre-event preparation. Travel expenses are typically billed separately from service fees.
What is your pricing structure for on-site services?
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Our pricing is customized based on event duration, team size needed, travel requirements, and scope of services. We offer both day rates and hourly options depending on your needs. Contact us for a detailed quote tailored to your specific event requirements.
Do you provide post-event reports and analytics?
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Yes! We provide comprehensive post-event reporting including attendance metrics, session engagement data, registration analytics, and any other relevant insights captured during your event. We can also help you interpret this data and make recommendations for future events.
What happens if there's a technical issue during the event?
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That's exactly why we're there! Our on-site professionals are trained to quickly diagnose and resolve technical issues in real-time. We have contingency plans in place and maintain direct communication with our remote support team if additional assistance is needed.
How many team members will be on-site?
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The size of our on-site team depends on your event's scope, complexity, and attendee count. For smaller events, one professional may suffice. Medium events may require a team of 3-5 or more specialists. Large events may require 30+ specialists. We'll create a customized staffing plan during our pre-event consultation.
Can you help with both in-person and virtual components of a hybrid event?
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Absolutely! Hybrid event management is one of our specialties. We can simultaneously manage your on-site technology while making real-time updates to your virtual platform, ensuring a seamless experience for both in-person and remote attendees.
What event platforms are you experienced with?
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Our team has extensive experience with major event platforms including Cvent, Splash, Swoogo, Bizzabo, Amego, Eventbase, Brella, RainFocus, Accelevents, Zuddl and many others. We're also platform-agnostic and can quickly learn and adapt to any technology you're using for your event.
Do you provide equipment, or do we need to supply it?
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We can work with both scenarios. We can bring our own tested equipment including laptops, tablets, printers, and scanners, or we can work with your existing technology and equipment. We'll discuss the best approach during our pre-event consultation based on your needs and budget.
How far in advance should I book on-site support?
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We recommend booking at least 5-9 weeks in advance to ensure availability and allow adequate time for pre-event planning and coordination. However, we understand that urgent needs arise, and we'll do our best to accommodate last-minute requests when possible.
What types of events do you support on-site?
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We support a wide variety of events, including corporate conferences, trade shows, hybrid events, world tours, association meetings, user conferences and product launches. Whether you're hosting 50 attendees or 50,000, our team has the expertise to manage your event technology needs.
Whether you're planning your first virtual event or managing a global event series, we're here to help.
Let's chat about your event
