Event services
Sometimes there is no out-of-the-box solution. Our in-house development team is there to fill in the gaps.
Sometimes there is no out-of-the-box solution. Our in-house development team is there to fill in the gaps.
BW has expanded our delivery team to support our clients in all areas of event management on a global level.
Great events don't just happen—they're built with intention and a little creative magic. We bring your vision to life from concept to curtain call, handling every detail so you get a flawless experience that wows your audience and delivers real results.
Juggling speakers, sessions, and exhibitor needs across a complex event is no small feat. We manage everything from speaker submissions and scheduling to exhibitor logistics and content delivery so your team can stay focused on the big picture.
Travel and room assignments can turn chaotic fast. The BW team takes full control—from booking blocks to assigning rooms and tracking availability—so your attendees show up, check in, and never think twice about it.
Looking for seasoned event professionals to keep things moving and to stay on top of the details? Look no further.
We find the right vendors and keep them accountable.
We treat your budget like our own.
We proactively build contingency plans and keep your event safe.
Transportation, F&B, run-of-show- we make sure everything works.
HOW TO GET STARTED
General
Can I create different digital badge access levels for VIPs, speakers, and general attendees?
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Yes. ShowUp™ Digital Badge supports multiple access tiers, so you can create distinct pass types for VIPs, speakers, staff, general attendees, and more! Each tier can have its own design, label, and access permissions. Your event staff will see the tier clearly when scanning.
Can I customize ShowUp™ Digital Badges with my company or event branding?
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Yes. Each ShowUp™ Digital Badge is a wallet pass can be fully branded with your logo, event name, colors, and any relevant details. Passes look polished and professional straight out of the box — no design experience required. If you're running events for multiple clients or brands, you can create separate branded templates for each.
Do attendees need to download an app for the ShowUp™ Digital Badge to work?
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No. Attendees receive a link via email or SMS and tap once to save their pass to Apple Wallet or Google Wallet — both of which come pre-installed on iPhones and most Android devices. There's nothing extra to download.
Does the ShowUp™ Digital Badge work without Wi-Fi or mobile data?
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Yes. Once downloaded, the digital asses live on the attendee's phone and work completely offline, so there are no issues if the venue has poor connectivity.
How do I revoke or update a digital badge after it's been sent?
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Security is a key feature of ShowUp™. From your dashboard you can revoke, update, or reassign any individual pass at any time. If a pass is revoked, it becomes invalid immediately — it will no longer scan successfully at the door even if the attendee still has it on their phone.
How do I see real-time event check-in numbers?
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Your ShowUp™ dashboard shows a live view of arrivals, including total headcount, per-session attendance, and a breakdown by access tier. You can access this from any device during the event, so you always know exactly who's in the room and who has downloaded the digital badge.
How long does it take to set up ShowUp™ digital badge passes for an event?
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Setting up your ShowUp™ Digital Badges is very straightforward, and in most cases is even easier than designing physical badges. You add your event details, upload your branding, configure your access tiers, and make sure your attendees are in ShowUp. From there, passes can be sent to your entire guest list in bulk with a single action.
How much notice do attendees get when a ShowUp™ Digital Badge is updated?
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If you have push notifications enabled, attendees will receive a lock-screen notification as soon as a pass is updated. This makes it easy to alert people to last-minute changes like room switches or time adjustments without having to send a separate email.
What happens to an existing digital pass if I change the event date or venue?
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Passes update automatically. When you change event details in your dashboard, the update is pushed directly to every attendee's pass on their phone — no resending required, and no action needed from attendees. They'll see the updated details next time they open their wallet.
What is ShowUp™ Digital Badge and how does it work?
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ShowUp™ Digital Badge is a digital wallet pass feature built into the ShowUp platform. It lets event organizers create branded mobile passes, distribute them to attendees via email or SMS, and manage check-in on the day — all from one dashboard. Attendees save their pass to Apple Wallet or Google Wallet with one tap, and your team scans it at the door using any smartphone.
Support
Others
What does BW’s event management service include?
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BW can support event strategy, planning, production, speakers, content, exhibitors, vendors, hotel programs, travel, budgets, logistics, compliance and event operations.
Can BW manage our entire event?
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Yes. BW can provide broad end-to-end event management or take ownership of selected workstreams where your internal team needs additional expertise or capacity.
Can BW work alongside our internal event team?
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Yes. Services can be structured as an extension of an existing event, marketing or operations team rather than replacing it.
Does BW manage speakers and exhibitors?
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Yes. BW can manage speaker submissions, scheduling, content coordination, exhibitor logistics and related event communications.
Can BW manage attendee hotels and travel?
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Yes. The team can support hotel blocks, room assignments, availability tracking, flights and other attendee travel requirements.
Does BW manage vendors and event budgets?
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Yes. Vendor sourcing and management, budgets, payments and related financial workstreams can be incorporated into an event-management engagement.
Can BW manage global or hybrid events?
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Yes. BW supports international and hybrid event programs and can coordinate both physical and digital components.
Whether you're planning your first virtual event or managing a global event series, we're here to help.
Let's chat about your event
